CollectionMine

… online data backup solutions and storage

admin2 On March - 9 - 2011


online data storage

The effort of converting cherished memories into a digital format is well worth undertaking. By using your computer and a scanner you can collect, organize and save your memories for present and future generations to enjoy.

Old photos do fade over time, or they may get stained, bent, or damaged. Once you have scanned and uploaded them on your computer, these photos will be preserved. They can be enhanced and damage can be fixed with photo editing software. They can also be altered — I recently removed an ex-girlfriend from a friend’s family photo.  

Once your photos are converted into digital documents, you can easily print copies for framing, e-mail them to friends and family, and make archived copies of them that can be safely stored away. You may choose to place them in a safety deposit box or fireproof safe, but we strongly recommend you choose to use CollectionMine’s offsite data backup, an easy and affordable method of safely and securely storing all your digital documents. We offer both Mac and Windows backup software versions. Try our 30 day free trial offer today!

Why limit your scanning efforts to just photos? You can scan documents such as birth certificates, marriage licenses, deeds, a child’s drawings, newspaper articles, love letters, and small sentimental keepsakes such as Mom’s favorite pendant or Grandpa’s war medals.

The best thing about scanning pictures, etc. is that you can experiment with your scan to make sure that you get the best image. If you don’t like the results of your scanning, delete the file(s) from your computer and start all over again.

Tips for choosing a scanner

Flatbed scanners are the most popular kind of scanner, and happily they are very easy to use.

Before you start shopping around for a scanner, you should consider what you plan to use it for. For most projects a scanner surface that’s big enough to capture a standard sheet of paper (8.5 x 11 inches) is sufficient.

• For high-resolution scans, choose a scanner that can capture color images at a minimum of 1200 or 2400 dots per inch (dpi).

• For rich, vibrant color, choose a scanner with 48-bit color depth.

• To scan 35mm negatives or old slides, you want a scanner that comes with a transparency adapter.

If you need additional office equipment and space or money is an issue, consider a product that combines the functionality of a scanner, copier, fax and printer.

10 scanning tips

1. Clean the scanner glass once in a while. It is best to refer to your scanner documentation for recommendation on what materials to use. Check that the underside of the lid has no dirt, lint or hair.

2. Do not take scissors to your precious historical documents. If you only want to scan part of the document, then do the cropping on the scanned image.

3. When scanning a 3-D object, protect the glass from scratches by placing a clear transparency on top of it.

4. Never ever force down the lid on 3D objects because this would crack the scanner’s glass. Instead, drape a cloth on top of the object.

5. Place a piece of white paper or a small white cloth on top of the 3D object you are scanning instead of closing the lid. That will help ensure your scan is not too dark.

6. The .tif file format is the best format for archiving scanned images because of its high quality and universal support. However, if you are planning to send the scanned images by e-mail you will want to convert the files to .jpg format because it is compressed to a much smaller size.

7. Give your scanned images names you can easily identify. It is easier to figure out what a file called “familyreunion1959.tif” is than one named “CSX0001.tif.”

8. For color photos or objects, the higher the dpi resolution (for example, 2400), the better the quality of the scan. Set your scanner to 32-bit or 48-bit color for better quality over, say, 16-bit color. Be aware that higher dpi and color depth make for a much larger file size.

9. Use the gray scale option in your scanning software to scan black and white documents or images.

10.  Before you modify a scanned image by editing, cropping, rotating, or resizing it, it is a sensible idea to make a backup in case you make a mistake. 

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